Relocating an office can be a very taxing task. You want the relocation moving process to impose as few inconveniences as possible on your company, employees, and customers. Setting out goals is critical, and here are 5 items you'll want to consider as you prepare.
Set a Timeline Early
If you're not planning at least 6 months in advance, you're setting yourself up for failure. When accounting for the requirements that an office relocation moving company may have, you'll likely need at least three months' advance notice just to get resources and labor lined up. Likewise, setting a date early will give you wiggle room if conditions change and you need to delay a move.
Back Up Everything
Modern offices are typically full of physical files and computer data. It's critical to spend the time prior to a move backing up all that information. There are a number of risks to your data, and they can come from physical damage during a move, electrical problems at the new site, and even difficulty just locating items once they get to their destinations.
It's wise to send originals and backups in at least two different shipments. This will reduce the chances that an incident will occur in transit that wipes both sets out.
Establish Communications Channels
All stakeholders in a move need to know how to contact everyone else. You just don't know who might be the person to handle a seemingly minor problem when it blows up during a move. By creating a master list of all contacts, you'll ensure that communication is maintained throughout the process. Make sure people at both your company and the relocation moving firm have access to a list that includes names, phone numbers, emails, and appropriate times to contact them.
Develop a Checklist for Each Employee
Especially on the day of a move, employees need to know what contributions they can make and what items they need to keep track of. They can refer to this checklist during the initial boxing process, and they'll be able to use it at the new location to confirm that all items arrived. Strongly encourage everyone to make notes about the condition of key items, too.
Be Clear About Changes
Many businesses will liquidate items rather than move them. They also frequently do updates to obsolete furniture and equipment during moves. Make sure everyone is informed of such changes to reduce confusion.
For more information about office relocation, reach out to a company such as Allen's Transfer.